Turquoise Team Penning Association
Meeting Minutes
Friday, June 20,
1008
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Call to order: 7:21PM
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Present: Robb Hanshaw, Laurie Roberts, Todd Richter,
Bridgett Gaines, Eddie Huerta
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Approval of Minutes: Unable to approve, Bridgett only
member present from previous meeting
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Financial Report:
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USTPA Fees are as follows; Only USTPA members who want to go to
the USTPA finals pay $3./ride for every one of their rides in the show
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ACTION: Eddie to call USTPA to get accurate balance of TTPA $
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Marilee sent email of TTPA P&L, Current account balance ~$6000.00
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Ranking committee report: Rod not present
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Open Issues:
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Elections, new officers, signers on account – Darin needs to sign
off on bank account and put Eddie Huerta on the account as a signer.
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ACTION: Zach and Darin to go to bank to make transition occur or
Open a new account and close the old account.
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Globe show-positive-negatives –
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Announcers lack of courtesy, on going issue
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ACTION; Hire New Announcers, Tuck Holloman and Michelle Summson
have offered to do the job for $150/day/person, Laurie to confirm Motion
approved
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Judges; Repeated inappropriate calls
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ACTION; Hire new Judges, Bridgett will call the Scelso’s and offer
them the jog @ $1./team Motion approved
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Cattle Handling; Bridgett has requested from Edwin Smith and Phil
Nichols to write down an outline of cattle handling duties from numbering to un
numbering and everything in between.
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Awards: People gave positive feed back on awards. Next year we
will order direct from the suppliers.
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New Business:
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Classes:
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Drop Open and put “4D” in place, to be run in between the 11’s and
7’s. Motion approved
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Ride limits
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4 ride limit for ALL classes, no incentive in the 7’s. The “4D”
format will cover the lower incentive Motion approved
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Entry Fees; Tabled for next meeting
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Venue
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Proposal of moving to stockyard due to increase in cattle cost &
transportation. This would resolve the limit on herd numbers and eliminate
transportation cost. Feedlot is offering to put up an arena, cover for riders,
$30./cow, $800.per show to cover; arena rental, numbering, numbering supplies,
cattle handling. Motion approved
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Confirmation on Feedlot is based on Tribal approval. Laurie will
keep the board abreast of the progress.
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Points
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Todd proposed to change to the more widely used point system of; 1
point per total number of teams. Motion approved
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Show schedule for ’08-09
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First weekend of every month starting in September in Globe,
Feedlot from Oct. – May, June in Globe
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ACTION: Laurie will confirm that none of these dates
interfere with Yuma events.
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Possible coordination of event with Phil & Edwin for Pima County
Fair in April.
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Further exploration for sorting options and dated, to be before
and/or after Yuma months
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Advertising, newsletter
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Fliers to be sent out before Sept. 2 sided 1; schedule, 2; note
from board explaining changes
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Bridgett & Robb to investigate bulletin board options on web.
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Fliers need to indicate Top Ten vs. Short Go
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Procedures
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Robb motioned for all bounced checks 1st cash must be
used to cover the insufficient funds, If check bounces a 2nd time the
member is on a cash basis only for 12 months. Motion approved
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If TTPA money is to be spent, anything over $100. must be approved
by the board Motion approved
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TTPA equipment, computers-clocks, etc.
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TTPA equipment has been used for members private events without
the boards awareness. Motion to allow members to rent TTPA equipment; Laptop
w/Arena Manager software $50./day, Printer $25/day, Clock is not available to
rent. Rentee agrees to repair or replace any lost or damaged equipment.
Motion approved
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Announcers/Flaggers; See above
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Sorting; Tabled to be discussed further
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Proposal for Ranking Committee changes; see attached proposal
outline. Motion approved
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Robb Hanshaw as Ranking Chairman; Motion approved
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Each board member will give 10 names of ranking committee
candidates to Ranking committee chairman Robb Hanshaw. A minimum of 7 ranking
members will be asked to serve on the committee.
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ACTION; Review of all current members ranking will be
reviewed by July 31st
TURQUOISE TEAM
PENNING ASSOCIATION
MEETING MINUTES
FROM FEB. 11, 2008
- Meeting held in Casa Grande at Cracker Barrel
Restaurant
- Call to order@ 7:25PM
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Present: Zach Cisco Schroeder, Edwin Smith, Phil Nichols, Marilee
Arnsten, Laurie Roberts, Bridgett Gaines
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Reading of previous minutes from last meeting on January 7, 2008 –
Approved
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Open Issues:
- Laurie completed her membership phone calls, the
remaining members were incomplete. To be completed by next meeting.
- Area locations & cost; reported by Phil, Pima
County Fairgrounds is offering free indoor facilities during the fair.
- Marilee reimbursed Laurie for sending out fliers,
Bridgett for website, and herself for ordering timer bulbs.
- Laurie will help with communication between Yuma
groups and TTPA.
- Marilee will get cash flow and show financials to
Bridgett to be published on the website.
- Apache Gold Arena is available and will be booked,
by Phil, for May 31 – June 1, 2008.
- Next event arena directors; Open – Ed Gaines, 11’s
– TBA, 7’s – TBA. Zach will complete the list.
- No ranking committee report, Rod not present.
- Marilee submitted club insurance.
- Youth division tabled until next month.
- Marilee needs sponsorship list from Zach.
- New Business:
- Laurie proposed extension of the season by adding
sorting during our summer months in the evenings, and returning to
physical year end awards & party in Nov./Dec.
- 5X ride addition resulted in uneven point odds.
- Pen3 program does not offer extras, it will be
reviewed further by board members.
- We will allow trading of links on the website with
other horse related groups. Bridgett will contact bit and bridle for
advertising.
- Club $5/member fee and overall consequences tabled
until next meeting.
- Zach to get tarp for pen.
- Due to confrontation in 7’s division regarding
riders sitting along arena fence close to cattle end will result in
blocking off the lower 2/3’ds of the arena so not to influence the cows.
- Coffee at the show was well received; we will add
bottled water as well.
- Discussion on 5 incentive class and its payout.
Since this is a class within a class, payout is not typical of a true
incentive class. Pay out for the #5 class is determined by 50% of total
#5 entry fees only. Balance of #5 entry fee is figured into the #7
class payout.
- Approved Motions:
- Phil will take the pen hydraulic gate to Ray
McClellan to be repaired.
- Edwin & Zach will speak with cattle contractor to
firm up our contract and needs for cattle. Issues to be discussed;
spares % & cost, 500# weight minimum, written contract.
- Marilee would like help from Lori Anderson for
show so Ceason can focus on team entry, organization, and communication
with show staff. Bridgett will discuss this with Lori and Ceason.
- Last season’s sorting class was added at the
event, awards were not planned for therefore no awards will be issued to
the winners of that class.
Turquoise Team Penning Association
1/07/2008 Meeting Minutes
- Meeting held in Casa Grande at Cracker Barrel
Restaurant
- Call to order @ 7:30PM
- Present: Zach Cisco Schroeder, Rod Ray, Edwin Smith,
Phil Nichols, Marilee Arnsten, Bridgett Gaines & Laurie Roberts
- Reading of previous Minutes from last meting September
7,2007; Approved
- Open Issues;
- Ranking Committee; Todd Richter resigned
(approved) Darin Slade resigned (approved)
- Rod Ray elected as Chair, he is to invite the
following members to serve on ranking the committee; Joe Bell, Bob
Weatherly, Tim Roberts, Greg Cuka. To be completed by 1/21/08.
- New Business;
- Darin is reported to be resigning from TTPA Board
due to current time constraints. Zach is to speak with Darin regarding
this issue and request resignation in writing.
- On the web ‘team entry form’ needs to have
mandatory contact name and number of member entering teams before the
form will be accepted.
- We are “sanction” for the remainder of our events
by USTPA.
- Marilee will get club insurance paperwork from
Irena Jackson.
- All board members have access to club email
account.
- Cash flow of the club to be published on the
website.
- Inquiry about a youth division, stand alone or
with in another division, or with one adult. Tabled for later
discussion.
- Edwin to inquire if another date in February is
available at walking N Arena as not to conflict with Yuma County event.
- Motions that were approved;
- Request for meeting minutes put on web shortly
after each meeting, with in 7 days.
- Zach nominated Laurie Roberts to be on the board.
- Paper fliers will be mailed out to all past &
present members 2X per season with dates and locations of the season’s
events. First flier to be done prior to the start of the season, second
postcard to be sent out mid season. Laurie Roberts offered to do the
paper fliers.
- Email fliers are to go out within 7 days after an
event for the next event, and again 10 days prior to the event.
- No ‘open containers’ for alcoholic beverages allow
at any TTPA events.
- Arena Directors, there is to be an arena director
for each division, and each director is to take the USTPA judges test.
The following people will be asked to join the pool of arena directors;
Jason Ray, Phil Nichols, Edwin Smith, Ed Gaines.
- All board members and club judges/flaggers are to
take the USTPA judges test.
- Phil Nichols to head the chair to investigate
alternative availability of arenas starting with P and M. Phil will ask
other members to assist him in this committee.
- Past members to be called to invite them back to
TTPA, the list will be divided amongst the board members. The list will
be available to the board members by Wednesday January 9th.
- Club Financial Report;
- Currently in the bank $7,824.00
- After deposits yet to be made ~$10,371.00
Being no further business, meeting adjourned at 9:45 PM
Submitted by Bridgett Gaines
Secretary for TTPA
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